UPCOMING CONFERENCES & CONVENTIONS
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Effective IMMEDIATELY-moosemail@vmaoffice.com is the new email address for the office of the Virginia Moose Association.
VIRGINIA MOOSE ASSOCIATION ANNUAL CONVENTION
VIRGINIA MOOSE ASSOCIATION ANNUAL CONVENTION
AUGUST 14-17, 2025
AUGUST 14-17, 2025
HAMPTON CONVENTION CENTER
Hampton, Virginia
Hotel Reservations Open, Monday, June 16th at 12 NOON
LODGING RATE: All hotels will be $124.00 plus tax/per night (Note: Embassy Suites is now totally cash free!)
DEPOSIT POLICY: You must pay for a one-night deposit at the time of reservation. The deposit is refundable if canceled at least 14 days before arrival. You will forfeit the first night's deposit if canceled less than 14 days before arrival. (The Association is not responsible, nor can we assist in regaining deposits in the event you do not cancel in time)
CHECK-IN POLICY: Check-in time for all hotels is 4:00 pm
Please-DO NOT call before noon. Any reservations made prior to opening date and time will be charged the current hotel rate, and NOT Moose rate, and it cannot be adjusted.
SOLD OUT
Embassy Suites Hampton Convention Center
1700 Coliseum Drive
Hampton, Virginia 23666
(757) 827-8200
Group Code: 90F
Early Check-in: before 2 pm will require a fee of $25 per hotel policy.
(Note: Embassy Suites is now totally cash free!)
Courtyard Hampton Coliseum Central
1917 Coliseum Drive
Hampton, VA 23666
(757) 838-3300
Group Code: VMA
Early Check-in: does not have a specific price-as rooms available; they will check people in, but rooms are not guaranteed until the hotel check-in time.
Hyatt Place Hampton Convention Center
1905 Coliseum Drive
Hampton, Virginia, 23666
(757) 788 8400
Group Code: G-V825
Early Check-in: charges $20-$40 based on the time needed to check-in.
Holiday Inn Express Hampton - Coliseum Central
1813 W Mercury Blvd
Hampton, VA 23666
(757) 838 8484
Group Code: MOA
Early Check-in: will do their best but not guaranteed.
Online Registrations Now Open!
Deadline for both Mail-In and Online Registration is Monday, August 4, 2025. Fee is $35.00. On-site registration is available for $40.00
*Reminder: When booking registrations for multiple people, please wait a few minutes between each one to give the software time to catch up the last order. Please contact Kasey Binion if you need assistance: (804) 543-6740.
🪕🎩 Hillbilly Hospitality Needed!
VMA Annual Convention • August 14–17, 2025
Help Us Stock the Hillbilly Hospitality Room!
Howdy Moose Family!
We’re fixin’ to throw one rootin’-tootin’ good time at this year’s Virginia Moose Association Annual Convention, and the Hillbilly Hospitality Room is gonna be the heart of it all! But we can’t do it without your help.
🧺 We’re lookin’ for donations of:
🍪 Non-refrigerated desserts and snacks, such as:
• Cookies
• Brownies
• Cupcakes
• Cornbread or muffins
• Trail mix or snack mixes
• Chips, pretzels, crackers
• Any other shelf-stable treats (homemade or store-bought welcome!)
🚫 No need for fancy individual packaging — just good ol’-fashioned, down-home goodies that don’t need no fridge!
📍 Drop-Off Spot:
Hillbilly Hospitality Room
Convention Center 1st Floor Suites A,B,C& D
“Starting Thursday, August 14 at 12 PM”
📅 Convention Dates: August 14–17, 2025
📍 Location: Hampton Roads Convention Center
________________________________________
🪕 Let’s show our Moose spirit and keep our guests happy, full, and feelin’ right at home in the Hillbilly Hospitality Room!
🛻 Got questions or need to arrange a drop-off?
Give us a holler:
Judy Sydnor
Hospitality Chair
📞 804-761-1372📧appraiserjsydnor@gmail.com
Good Afternoon,
I hope everyone had a fantastic 4th of July and Long weekend. As we are getting ready for the State Conference in August, there are a few things I need help on.
Door Prizes
If you or your Chapter could provide me with a door prize or gift card to give out the WOTM Luncheon, I would greatly appreciate it. The WOTM Luncheon is open to all WOTM higher degree holders (A/F, Star, and C/R)
Golden Gavel
Golden Gavel will be held on Friday, August 15th, after the 2nd Session in the main ballroom. Practice will be held at 8:00 am on Friday. Please plan to attend. I have attached the Pre-Registration form for the Golden Gavel Honoree. Please pre-register if you can. This will help us know who is attending and who is escorting you (this must be a collegian. If
you are unable to get someone to escort you, let me know in advance, and I will have someone on standby.
Donna Smith, PGCM
VMA President
VA Chapter Advocate
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